> For the complete documentation index, see [llms.txt](https://dnanexus.gitbook.io/uk-biobank-rap/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://dnanexus.gitbook.io/uk-biobank-rap/administrator/billing-and-costs.md). # Costs and Billing Learn about how usage is billed on the Research Analysis Platform, how to set up a billing account to cover charges you’ll incur, your initial credit, and more. {% hint style="danger" %} If you are using AWS credits and create a grant org, **do not** setup billing. For more information see [FAQs](https://dnanexus.gitbook.io/uk-biobank-rap/master/frequently-asked-questions/general-faqs#aws-credits-program) {% endhint %} ## Usage Costs Users of the Research Analysis Platform are billed according to usage. Platform users incur costs for: * Using compute resources * Storing data other than that dispensed to a project by UK Biobank. This includes uploaded data, or data generated in the course of work on the Platform. * Data egress Users are not charged for the cost of storing UK Biobank data that has been dispensed to a project. The cost of storing this data is sponsored by Amazon Web Services. {% hint style="info" %} For detailed guidance on controlling costs, see this guide to [Managing Usage and Storage Costs](/uk-biobank-rap/administrator/managing-usage-and-storage-costs.md). {% endhint %} ## Initial Credit Each new user receives a £40 credit toward covering usage costs. Setting up a billing account will not impact your initial usage credit and you will only be invoiced for usage beyond this initial £40. This credit expires three months after the data is first dispensed to a project billed to the credited wallet. **If a payment wallet is not added within 1 month, then any data within the project be deleted.** Once deleted there is no way to recover the data. Researchers are notified of all upcoming project deletion and are given a set period of time to add a wallet prior to any data being deleted. See the next section for info on how to set up a new billing account. ## **Setting Up a Billing Account** {% embed url="" %} Setting up a billing account is the same on the Research Analysis Platform as on the DNAnexus Platform. [Follow these instructions to set up a billing account](https://documentation.dnanexus.com/admin/billing-and-account-management). ## **Setting Up Group Billing** On the Research Analysis Platform, you can enable shared billing for a group of users**,** by doing either of the following: * Set up billing for your personal billing account - i.e. your "wallet" - and add users to this account. * Create and set up billing for a new organization, then add users to it. #### Billing Portal Features {% embed url="" %} #### Group Billing via Your Personal Billing Account To set up billing for, and add members to your personal billing account: * From the global menu, select **Org Admin**. * From the dropdown menu, select **All Orgs.** * On the **Organizations** list page, select your personal billing account. * Open the **Billing** tab, then click **Set Up Billing**. * Follow the steps in the **Set Up Billing** wizard. * Open the **Members** tab for the new organization. * Click the **Invite New Member** button. Complete the form in the dialog, to add a new member to your organization. More about project access levels can be found [here](https://documentation.dnanexus.com/getting-started/key-concepts/projects#project-access). * Repeat this for each new person you'd like to add. #### Group Billing via a New Organization On the Research Analysis Platform, users can create an organization for the specific purpose of enabling shared billing for a group of users. To do this: * From the global menu, select **Org Admin**. * From the dropdown menu, select **All Orgs**. * On the **Organizations** list page, click the **New Organization** button. * A **New Organization** form will open in a dialog. In the form, enter a unique name and ID for your new organization. * In the **Access** section of the form, select your preferred options in the **Project Transfer Access** and **Member List Access** fields. For more information on the available options, see the DNAnexus Platform documentation on [Org Policies](https://documentation.dnanexus.com/getting-started/key-concepts/organizations#org-policies). * Click **Create Organization**. * You'll be prompted to set up billing for your new organization. Click **Start Setup** in the **Set Up Billing** modal window. * Follow the steps in the **Set Up Billing** wizard. * Open the **Members** tab for the new organization. * Click the **Invite New Member** button. Complete the form in the dialog to add a new member to your organization. More about project access can be found [here](https://documentation.dnanexus.com/getting-started/key-concepts/projects#project-access) * Repeat this for each new person you'd like to add. ## Spending Limit Every billing account has a spending limit - a limit on unpaid charges that can be incurred, before access is limited to key features, including the ability to perform billable activities. See the next section for more information. {% hint style="info" %} Note that you are responsible for paying all charges you incur on the Platform. {% endhint %} When you first set up a billing account, your account spending limit is set to £250. To increase your spending limit first log in to the **Billing Portal** and follow the instructions listed in the [DNAnexus documentation](https://documentation.dnanexus.com/admin/billing-and-account-management#increasing-your-spending-limit). ### Exceeding the Spending Limit #### Restrictions on Activity When a billing account’s spending limit is exceeded, functionality is restricted for those whose usage is billed to the account. They temporarily lose the ability to launch new analyses, upload data, or egress data. #### Restoring Full Functionality To restore full functionality, payment must be made to cover incurred charges, or the billing account’s spending limit must be raised. For users working in a project linked to the restricted billing account, the project admin may also link the project to a different billing account, whose spending limit has not been exceeded. ## Rates All Platform rates are quoted in British pounds (£). See the Platform [rate card](https://www.dnanexus.com/ratecards/ukbiobank_ratecard_current) for detailed information on rates for data storage, data egress, and use of compute resources. ## Setting Up DNAnexus as a Vendor To set up DNAnexus as a vendor, contact the [DNAnexus Finance Department](mailto:billing@dnanexus.com).